Fractional Recruiting Retainer (10-14 days)
A scalable add-on service that uses asynchronous video and structured screening to cut time-to-shortlist and standardize candidate evaluation across multiple clients. Time: 10-14 days.
By InnovaAI ResearchPublished
Fractional Recruiting Retainer (10-14 days)
A scalable add-on service that uses asynchronous video and structured screening to cut time-to-shortlist and standardize candidate evaluation across multiple clients.
- Client agreement on role profiles and hiring volumes
- Access to client ATS or resume repository
- Defined candidate experience guidelines and brand voice
- Approved list of screening questions per role
- Compliance check on data handling for candidate records
- 1.Audit client's current screening funnel and document time-to-shortlist
- 2.Identify volume roles suitable for async screening
- 3.Map decision-makers and approval chain
- 1.Define screening criteria and scoring rubric per role
- 2.Draft async interview questions aligned to competencies
- 3.Select the chosen platform and configure branding
- 1.Build candidate intake form and scheduling logic
- 2.Set up automated email templates and reminders
- 3.Test the full flow with internal mock candidates
- 1.Launch pilot for one role with a small candidate batch
- 2.Monitor completion rates and gather candidate feedback
- 3.Adjust question length and instructions based on drop-off
- 1.Review pilot results and refine scoring rubric
- 2.Document evaluation guidelines for junior staff
- 3.Prepare client-facing dashboard template
- 1.Roll out to remaining volume roles
- 2.Train agency team on screening and shortlisting workflow
- 3.Set up weekly reporting cadence
- 1.Begin live candidate screening for all active roles
- 2.Monitor response rates and escalate any technical issues
- 3.Provide first shortlist to client for feedback
- 1.Collect client feedback on shortlist quality
- 2.Adjust screening questions or criteria as needed
- 3.Document any role-specific exceptions
- 1.Optimize scheduling logic to reduce no-shows
- 2.Implement follow-up sequences for non-responders
- 3.Review candidate experience scores
- 1.Compile performance metrics: time-to-shortlist, completion rate, quality score
- 2.Deliver final report and recommendations
- 3.Present retainer proposal for ongoing support
Agencies can charge a premium for faster, more consistent shortlists while reducing senior recruiter hours. Junior staff can run high-volume screens using the structured platform, freeing senior billable time for strategic roles and client management.
- Configured async screening workflow with branded candidate interface
- Role-specific question bank and scoring rubric
- Automated scheduling and reminder sequences
- Candidate shortlist reports with evaluation notes
- Performance dashboard tracking time-to-shortlist and completion rates
Client approves a shortlist of qualified candidates for at least one role, and the screening process runs without manual intervention for two consecutive weeks.