Float vs Runn vs Everhour (Agency Capacity, Forecast, and Billing Fit)
These three solve different halves of the same agency problem: Float and Runn look forward at whether the team can take the work, while Everhour looks backward at whether the work was billed and stayed inside budget. Most agencies under 60 people do not need all three, and the honest test is which failure hurts more right now, a burned-out senior who was double-booked or a retainer that quietly ran 20 percent over scope. Pick the tool that closes your worst leak first, then revisit the other half once utilization data is trustworthy.
By InnovaAI ResearchPublished
Which should an agency choose?
Float vs Runn vs Everhour (Agency Capacity, Forecast, and Billing Fit)
Float
Best for: Agencies with 15 to 60 delivery staff who need one shared scheduling view and already run a separate billing or time tool.- Visual scheduling board with drag-and-drop allocation and capacity heatmaps that non-technical account leads can read in minutes
- Real-time project profitability view sits between PM tools like Jira, Asana, and Monday.com and finance systems such as QuickBooks and Xero
- Baseline scoping against actual time makes it easier to flag a retainer drifting past its budgeted hours
- Forecast depth is thinner than dedicated capacity planners when you need to model hiring scenarios 6 months out
- Time tracking is secondary to scheduling, so agencies wanting billing-grade timesheets often pair it with another tool
Runn
Best for: Agencies making quarterly hiring and retainer commitment calls who need forecast accuracy more than a pretty board.- Capacity charts compare real-time availability against incoming demand, which surfaces overcommitment before a project starts
- Utilization and financial reporting feed hiring and commitment decisions rather than just day-to-day scheduling
- Built for professional services teams that plan 2 to 3 quarters ahead instead of one sprint at a time
- Setup requires clean project and people data, so agencies running on ad hoc spreadsheets face a migration tax
- Lighter on the visual drag-and-drop feel that schedulers used to Float expect on day one
Everhour
Best for: Agencies whose core problem is billable hour capture and budget leakage rather than forward capacity forecasting.- Time tracking happens inside Asana, Jira, Linear, and GitHub, which removes the second-tab friction that kills timesheet compliance
- Real-time budget tracking with alerts catches scope creep while the project is still billable
- Invoicing and project budgeting live in the same workspace, cutting the reconciliation step before month-end
- Resource planning is a byproduct of tracked time, not a forward-looking scheduling surface
- Agencies that need to plan unbooked future capacity will still want a dedicated scheduler alongside it
These three solve different halves of the same agency problem: Float and Runn look forward at whether the team can take the work, while Everhour looks backward at whether the work was billed and stayed inside budget. Most agencies under 60 people do not need all three, and the honest test is which failure hurts more right now, a burned-out senior who was double-booked or a retainer that quietly ran 20 percent over scope. Pick the tool that closes your worst leak first, then revisit the other half once utilization data is trustworthy.