Float vs Runn vs Resource Guru (Capacity Planning Depth)
The right resource planning tool depends on whether your agency needs to react to today's schedule or predict next quarter's staffing. Float offers the deepest financial tracking, Runn excels at forward-looking capacity scenarios, and Resource Guru wins on scheduling simplicity. Agencies should match the tool to their planning horizon and the complexity of their client portfolio, not to vendor marketing.
By InnovaAI ResearchPublished
Float vs Runn vs Resource Guru (Capacity Planning Depth)
Float
Best for: Agencies that need deep project profitability insights and are willing to invest in training.- Visual scheduling with drag-and-drop allocation and capacity heatmaps
- Real-time project profitability tracking against baseline budgets
- Integrates with common tools like Slack and Jira
- Pricing can be steep for small agencies
- Steeper learning curve for non-project managers
Runn
Best for: Agencies focused on forward-looking capacity planning and scenario modeling.- Real-time visibility into team availability versus project demand
- Capacity charts and utilization insights support data-driven staffing
- Forecasting features help anticipate future resource needs
- May have fewer integrations compared to some competitors
- Advanced features might be overkill for very small teams
Resource Guru
Best for: Agencies that prioritize ease of scheduling and need a straightforward tool for day-to-day resource management.- Drag-and-drop scheduling with visual heatmaps for quick adjustments
- Gantt charts for project planning and timesheets that auto-fill from booked work
- Customizable reports for client and internal reviews
- Limited project financial tracking compared to Float
- Some users report the interface feels dated
The right resource planning tool depends on whether your agency needs to react to today's schedule or predict next quarter's staffing. Float offers the deepest financial tracking, Runn excels at forward-looking capacity scenarios, and Resource Guru wins on scheduling simplicity. Agencies should match the tool to their planning horizon and the complexity of their client portfolio, not to vendor marketing.