Aproove Regulated Retainer Threshold

Aproove's Team plan starts at $0 with 5 users included, then $35 per added user per month, and the platform demands professional services to configure workflows. That setup cost only amortizes when an agency can reuse one workflow template across several clients in the same regulated vertical. The threshold model: count your regulated clients (pharma, life insurance, healthcare, federal). Below five, Aproove configuration eats your retainer margin because each engagement is bespoke. At five or more, a single linear or looping workflow built once (reviewer routing, 21 CFR Part 11 e-signatures, Grade 1 immutable audit trail) redeploys across near-identical review processes, and the $35 per-seat add-on stays predictable. Example: an agency with six life-insurance clients builds one approval template, then bills each as a compliance retainer while delivery hours drop after the first two onboardings. Below the threshold, sell the $299/mo Compliance Starter instead of a full instance.