Async Screen Calibration (Onboarding)

Async Screen Calibration (Onboarding)

1. 01

   Segment the client's open roles into volume, mid-level, and senior tracks before any async tool is configured

   Reserve asynchronous video and interactive forms for volume and junior reqs; route senior and niche roles to live recruiter calls so client brand perception holds where candidates expect a human.

2. 02

   Write the scoring rubric with the client's hiring manager, not for them

   Cap it at five weighted competencies per role and define what a 3 versus a 5 looks like in observable behavior, so two different recruiters score the same answer the same way.

3. 03

   Build the question set from the rubric and pilot it on three internal staffers

   Time each response window, confirm the prompts survive being read aloud, and cut any question that produces generic answers. Interactive video forms and one-way video platforms both fail on vague prompts.

4. 04

   Configure branding, consent language, and data retention before the first candidate sees a link

   White-label tiers vary across platforms, so confirm logo placement, candidate-facing privacy notice, and how long video responses are stored on the client's behalf.

5. 05

   Run a 20-candidate calibration batch and compare scores against a human-reviewed control set

   Have a senior recruiter blind-score the same 20 submissions. Divergence above roughly one point on a five-point scale means the rubric or the prompts need rewriting, not the candidates.

6. 06

   Set the shortlist delivery cadence and the human review gate in writing

   Agree who reviews the ranked shortlist before it reaches the client, and how fast. A 24-hour automated first round is only useful if a named person signs off within the next business day.

7. 07

   Document the escalation path for candidates who ask for a live conversation

   Give junior staff a scripted response and a booking link. Refusing a live call to a senior applicant is the fastest way to lose them and to hear about it from the client.