Hiring Pipeline Health Audit (QA)

Hiring Pipeline Health Audit (QA)

1. 01

   Pull a 30-day funnel snapshot from the client's ATS and segment by source channel

   Export stage-by-stage counts (applied, screened, interviewed, offer, hired) for each job requisition. Flag any requisition where a single stage holds more than 40% of candidates for longer than 10 business days.

2. 02

   Verify that every open requisition has a named owner and a documented stage definition

   Missing ownership is the most common cause of stalled pipelines in small-business hiring. Confirm the client's stage labels match their actual decision process rather than the ATS default template.

3. 03

   Test AI screening output against a manually reviewed sample of 20 candidates

   Score the ATS's fit recommendations against a recruiter's independent assessment. Record false positives and false negatives; a rejection rate above 15% on qualified candidates means the screening criteria need recalibration before the next hiring cycle.

4. 04

   Check time-to-first-response and time-to-offer against the client's stated hiring targets

   Compare median days per stage to the client's service-level expectations. Where the gap exceeds 3 business days, identify whether the delay sits with the client's hiring manager or inside the ATS workflow itself.

5. 05

   Audit candidate communication logs for unanswered messages older than 5 business days

   Unanswered candidate messages damage the client's employer brand and are a leading cause of offer declines. Route a list of stale threads to the client's hiring contact with a recommended response template.

6. 06

   Confirm that rejected candidates carry a documented reason code

   Reason codes are the only reliable input for improving screening criteria over time. Where more than 20% of rejections lack a code, schedule a 30-minute calibration session with the client's hiring team.

7. 07

   Deliver a one-page pipeline health summary with three prioritized fixes

   Keep the summary to metrics the client can act on this quarter: stage conversion, response time, and screening accuracy. Attach the raw export so the client can verify every number.