Render Cost and Terms Re-Check (Retention)

Render Cost and Terms Re-Check (Retention)

1. 01

   Pull the last 90 days of render volume per client from the generation API logs

   Break usage into assets rendered, templates touched, and peak burst days so the cost conversation rests on actual consumption rather than seat counts.

2. 02

   Re-read the vendor's monetization and output-rights clauses against the current retainer scope

   Confirm the client contract still permits commercial use of generated assets under whatever terms the platform now publishes, not the terms in force when the retainer was signed.

3. 03

   Flag any pricing tier change that moves per-asset cost above the margin floor set at intake

   If a usage-based tier now bills at a rate that pushes blended asset cost past the agreed floor, model the impact on the next two invoice cycles before renewal talks.

4. 04

   Test one fallback render path on a second service before the renewal meeting

   Run a small batch through an alternate platform (a headless API or a browser editor) to prove the template set ports cleanly and to hold a credible walk-away option.

5. 05

   Reconcile brand asset drift across every active template

   Check that fonts, logo lockups, and color tokens still match the client's current brand kit, since template libraries age faster than brand guidelines get updated.

6. 06

   Document the terms review date and next check window in the client file

   A dated note in the account record gives the delivery lead a defensible audit trail if a client later disputes which terms governed a batch of assets.

7. 07

   Present a one-page cost and rights summary to the client before renewal

   State current per-asset cost, any rights changes, and the fallback option in plain terms so the renewal conversation starts from shared facts.