Implementation BlueprintExecution layer

AccessLumens PDF Remediation Retainer (7-10 days)

A productized retainer where agencies scan client websites and PDFs with AccessLumens, repair documents that score improvements, and bill monthly for ongoing WCAG 2.2 compliance monitoring. The pay-only-if-improved model removes the client's upfront cost objection. Time: 7-10 days.

By InnovaAI ResearchPublished

Document Processing Automation

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Blueprint

AccessLumens PDF Remediation Retainer (7-10 days)

A productized retainer where agencies scan client websites and PDFs with AccessLumens, repair documents that score improvements, and bill monthly for ongoing WCAG 2.2 compliance monitoring. The pay-only-if-improved model removes the client's upfront cost objection.

Prerequisites
  • AccessLumens account registered with the email address required at checkout to receive the licence key
  • A measured test run on at least one client PDF to record the actual checkout cost as the vendor cost basis
  • Client PDFs collected and checked against the 10 MB and 300 page per-file limits
  • A baseline WCAG 2.2 score captured for each client document before any repair is attempted
  • A written scope that separates automated repairs from reading order and table structure issues flagged for manual review
Execution Timeline
  • 1.Register the AccessLumens account and confirm the licence key arrives at the checkout email
  • 2.Run the free unlimited website and PDF scans on the client's public pages to capture baseline score, risk level, and issue counts
  • 3.Log the baseline numbers in a client-facing sheet before any paid report is purchased
  • 1.Buy the Single Scan at $5 to test one representative client PDF end to end
  • 2.Upload the file or supply a direct PDF URL and run the automated structure repair
  • 3.Record which fixes applied automatically: tag structure, language and title metadata, contrast, font embedding, and AI-drafted alt text
  • 1.Review the post-repair WCAG 2.2 and PDF/UA re-check output
  • 2.List every issue AccessLumens flagged for manual review, specifically reading order and table structure
  • 3.Price the manual review hours separately from the automated repair so the retainer margin stays visible
  • 1.Purchase the 10-Pack at $29 and confirm the credits are valid for 6 months across websites, PDFs, or both
  • 2.Map the client's document backlog against the 10 credits to size the monthly volume
  • 3.Decide whether the client needs a second 10-Pack or a larger credit block before the retainer is quoted
  • 1.Build the monthly accessibility score report template using the score, risk level, and issue count fields from AccessLumens scans
  • 2.Add a prioritized remediation summary that names each document repaired and each document still pending
  • 3.Set the report cadence to monthly so the client sees the score trend rather than a one-off audit
  • 1.Run the first full remediation batch on the client's five highest-traffic PDFs
  • 2.Confirm each repaired file shows a WCAG 2.2 score improvement before the credit is consumed
  • 3.Escalate any document that does not improve so the client is not billed for a failed repair
  • 1.Deliver the first monthly score report and walk the client through the flagged manual items
  • 2.Agree the monthly document volume that the retainer will cover
  • 3.Set the renewal date for the next credit purchase so the 6 month validity window never lapses mid-retainer
  • 1.Document the delivery workflow so a junior operator can run scans and uploads without the account owner
  • 2.Write the client-facing explanation of the pay-only-if-improved billing so invoices match what was delivered
  • 3.Confirm the retainer price covers the credit cost plus manual review hours at the target margin
$5 per single scan, $29 per 10-Pack of report credits valid 6 months, and $0 for unlimited website and PDF scans. A retainer covering 20 client documents per month runs roughly $58 in AccessLumens credits against a $399/mo offer fee.7-10 days
ROI Logic

AccessLumens charges $5 for a single scan and $29 for a 10-Pack of credits valid 6 months, so a retainer repairing 20 documents a month costs about $58 in credits against a $399/mo fee. The pay-only-if-improved model means credits are only consumed when the WCAG 2.2 score actually rises, which keeps the agency's cost per delivered repair predictable. Margin comes from the manual review hours billed on top of the automated repair, not from the credit spread.

Deliverables
  • Monthly AccessLumens accessibility score report with risk level and issue counts per client document
  • Repaired PDF set with rebuilt tag structure, embedded fonts, corrected contrast, and AI-drafted alt text
  • Manual review backlog listing reading order and table structure items AccessLumens flagged rather than fixed
  • Credit ledger tracking 10-Pack usage against the 6 month validity window
  • Client-facing billing note explaining the pay-only-if-improved charge basis
Definition of Done

The client receives a monthly AccessLumens score report showing a measurable WCAG 2.2 improvement on every repaired document, with all flagged manual items listed and priced separately.

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