Implementation BlueprintExecution layer

GymGo White-Label Studio Launch (7-10 days)

A repeatable deployment that stands up a branded GymGo member portal, QR check-in, and AI routine library for a boutique studio, then hands the owner a dashboard they can run without agency support. Time: 7-10 days.

By InnovaAI ResearchPublished

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Blueprint

GymGo White-Label Studio Launch (7-10 days)

A repeatable deployment that stands up a branded GymGo member portal, QR check-in, and AI routine library for a boutique studio, then hands the owner a dashboard they can run without agency support.

Prerequisites
  • Signed GymGo account on Growth ($39/mo) or above, since white-label logo and colors are not available on Free or Starter
  • Client's existing member roster exported as CSV with join dates, contact details, and membership tier
  • Stripe or equivalent payment gateway credentials the studio already uses, plus its cancellation and freeze policy in writing
  • Class timetable and trainer list, including which class types need AI routine templates
  • Written confirmation from the client that Fitbit and Apple Watch sync will be offered, so wearable API dependency is disclosed up front
Execution Timeline
  • 1.Audit the studio's current member list and flag duplicate or incomplete records before import
  • 2.Confirm the client sits within the Growth plan's 150-member ceiling or budget for Pro if the roster is larger
  • 3.Map the studio's membership tiers to GymGo payment settings and document freeze and cancellation rules
  • 1.Import the cleaned member roster into GymGo and verify registration and measurement fields populated correctly
  • 2.Enable payment processing and run one test transaction per membership tier
  • 3.Set up the member mobile app access so members can see their plan and payment status
  • 1.Apply the client's logo and color palette in GymGo branding settings (Growth plan feature)
  • 2.Configure class scheduling for the full weekly timetable and assign trainers to each class type
  • 3.Build QR access control rules so check-in is limited to active memberships
  • 1.Generate AI workout routine templates for each class type the studio runs
  • 2.Have the head trainer review and customize two routines so the output matches studio coaching style
  • 3.Document how trainers request exercise alternatives when equipment is occupied
  • 1.Connect Fitbit and Apple Watch sync for a pilot group of five members
  • 2.Verify attendance tracking and progress trend data appear correctly in the trainer dashboard
  • 3.Capture screenshots of the member-facing app for the client's onboarding email
  • 1.Run a 60-minute staff training on the GymGo dashboard covering check-in, payments, and routine edits
  • 2.Write a one-page escalation sheet for common member issues (failed payment, lost QR code, frozen membership)
  • 3.Set the client's report cadence using GymGo advanced reports
  • 1.Soft launch QR check-in with a single class before rolling out to the full timetable
  • 2.Monitor the first 48 hours of payment and check-in activity for errors
  • 3.Fix any member records that failed import or show mismatched membership tiers
  • 1.Hand over branded portal credentials and the staff escalation sheet to the studio owner
  • 2.Agree the monthly support scope: routine template refreshes, report review, and member data cleanup
  • 3.Schedule the 30-day review to check attendance and retention trends in GymGo reports
$39-$99/mo in GymGo subscription cost depending on member count (Growth at $39/mo for up to 150 members, Pro for larger rosters), against a $299/mo agency retainer7-10 days
ROI Logic

A Growth plan at $39/mo covers up to 150 members, so a $299/mo retainer on a single studio returns roughly 7x the tool cost before any setup fee. The margin holds because the 10-hour build is one-time and the 2-hour monthly upkeep (routine refreshes, report review, data cleanup) is the only recurring labor, letting an agency stack several studios on the same playbook without adding headcount.

Deliverables
  • Branded GymGo member portal with client logo and colors configured
  • Imported and deduplicated member roster with verified membership tiers
  • QR check-in ruleset mapped to active memberships
  • AI workout routine template library per class type, trainer-reviewed
  • Staff escalation sheet and 30-day review report from GymGo advanced reports
Definition of Done

The studio owner can independently process a payment, check a member in by QR, and assign an AI-generated routine without contacting the agency.

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