Implementation BlueprintExecution layer

Volume Screening Triage Offer (7-12 days)

A productized first-round screening layer that lets an agency run high-volume junior and hourly-role screens for client hiring teams without consuming senior recruiter hours. Built on async video and structured scoring, it ships as a fractional recruiting add-on with a ranked shortlist as the visible output. Time: 7-12 days.

By InnovaAI ResearchPublished

Screening Interview Assist

How do you implement it?

Blueprint

Volume Screening Triage Offer (7-12 days)

A productized first-round screening layer that lets an agency run high-volume junior and hourly-role screens for client hiring teams without consuming senior recruiter hours. Built on async video and structured scoring, it ships as a fractional recruiting add-on with a ranked shortlist as the visible output.

Prerequisites
  • [Client hiring team agrees on a written scoring rubric per role before any candidate is contacted, Signed candidate consent language covering recorded video and AI-assisted scoring, A named client-side reviewer who owns final hiring decisions, Access to the client's applicant tracking system or a shared intake sheet, Baseline metrics for current time-to-shortlist and cost per screen]
Execution Timeline
  • 1.Map the client's current screen-to-shortlist workflow and record baseline cycle time
  • 2.Identify which roles qualify for async screening and which stay live-call only
  • 3.Confirm the client reviewer and escalation contact for candidate disputes
  • 1.Draft role-specific scoring rubrics with the hiring manager for each volume role
  • 2.Separate must-have criteria from nice-to-have so scoring stays binary where possible
  • 3.Get written sign-off on the rubric before configuring anything
  • 1.Configure the chosen platform's interview flow, question order, and time limits
  • 2.Set up white-label branding so candidate-facing pages carry the client's identity
  • 3.Test the candidate link end to end on mobile and desktop
  • 1.Write candidate-facing instructions and a plain-language privacy note
  • 2.Build the rejection and hold message templates for each outcome band
  • 3.Define the human review checkpoint before any shortlist reaches the client
  • 1.Run a pilot with 10 to 15 live applicants on one role
  • 2.Compare AI-assisted scores against the reviewer's independent judgment
  • 3.Log every disagreement and adjust rubric wording where scores drifted
  • 1.Tune scoring thresholds and shortlist size to the client's interview capacity
  • 2.Set up the handoff from ranked shortlist into the client's scheduling flow
  • 3.Document the manual override path for edge-case candidates
  • 1.Train the client's coordinator on reviewing shortlists and flagging errors
  • 2.Publish the internal runbook covering intake, scoring, and escalation
  • 3.Agree the weekly reporting cadence and the metrics that get reported
  • 1.Run the first full production batch across all in-scope roles
  • 2.Track time-to-shortlist against the day-one baseline
  • 3.Capture candidate drop-off points in the async flow
  • 1.Fix the top two drop-off causes found in the first batch
  • 2.Confirm the reviewer sign-off step is actually being used, not skipped
  • 3.Finalize the retainer scope and monthly screen volume ceiling
  • 1.Present the before-and-after metrics to the client sponsor
  • 2.Hand over the runbook, rubric library, and reporting template
  • 3.Set the 30-day review date and the criteria for expanding to more roles
$3,500-$7,500 setup + $600-$1,800/mo per client depending on screen volume7-12 days
ROI Logic

Agencies charge setup fees here because the real work is rubric design and reviewer calibration, not software configuration, and that work is reusable across every subsequent client in the same job family. The retainer holds because the client is buying a defensible shortlist with a documented scoring trail, which is far easier to renew than an hourly recruiter arrangement. Margin improves as screen volume rises: the per-candidate cost of an async screen is a fraction of a live call, so the tenth client role costs the agency almost nothing incremental.

Deliverables
  • Role-specific scoring rubric library with client sign-off
  • Configured async screening flow with white-label candidate pages
  • Ranked shortlist template plus reviewer override log
  • Candidate-facing instructions and privacy notice
  • Operations runbook covering intake, scoring, escalation, and weekly reporting
Definition of Done

The client's reviewer has approved at least one production shortlist generated end to end through the configured flow, with time-to-shortlist measured against the day-one baseline and documented in the handover report.

Browse the AcademyExplore Screening Interview Assist

More for Screening Interview Assist