Decision FrameworkDecision layer

OrbityTrack: Buy vs Skip (Per-Seat Retainer Fit)

IF a client runs a distributed team of 15 or more seats and needs both billing accuracy and sensitive-file visibility, THEN resell OrbityTrack Pro at $8 per seat per month and layer your management fee on top. IF the client is a price-sensitive SMB under 10 seats, or the engagement depends on a client-facing dashboard carrying your agency's brand, THEN defer, because per-seat billing compresses margin and white-label capability is not documented.

By InnovaAI ResearchPublished

Data Loss Prevention
Decision Frame

OrbityTrack: Buy vs Skip (Per-Seat Retainer Fit)

“IF a client runs a distributed team of 15 or more seats and needs both billing accuracy and sensitive-file visibility, THEN resell OrbityTrack Pro at $8 per seat per month and layer your management fee on top. IF the client is a price-sensitive SMB under 10 seats, or the engagement depends on a client-facing dashboard carrying your agency's brand, THEN defer, because per-seat billing compresses margin and white-label capability is not documented.”

When is it the right choice?
  • Client headcount is stable at 15 or more seats, so the $8 per seat per month Pro cost stays predictable against your retainer fee
  • The client already pays for separate time tracking and security tooling, and consolidating both into OrbityTrack Pro removes a line item from their stack
  • Delivery work is remote or hybrid across Windows, Mac, and mobile, matching the multi-platform timer app and idle time out controls in Pro
  • The client needs DLP alerts on credential or customer-data file and clipboard activity, which OrbityTrack surfaces without a separate security vendor
  • The engagement is scoped as an ongoing managed service with monthly usage reporting, so the 3 Months data retention window in Pro is enough for the review cycle
When should you skip it?
  • The client is a price-sensitive SMB under 10 seats, where per-seat pricing at $8 per seat per month is hard to justify against a flat-fee competitor
  • The client expects a dashboard carrying your agency's logo, since white-label capability is not documented and screens will show OrbityTrack branding
  • The client's compliance program requires retention beyond 3 months but they will not fund the Enterprise tier at $12.5 per seat per month for 6 Month data retention
  • Headcount swings month to month, because per-seat monthly billing turns every departure into a margin leak on your retainer
  • The client only wants hours captured and has no interest in DLP, which means you are paying for sensitive-file and clipboard detection they will never use
data-loss-prevention
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