Volume Screen Triage Gate (Delivery)

Volume Screen Triage Gate (Delivery)

1. 01

   Classify every open requisition into volume, mid-level, or senior before a screen is built

   Volume roles (support, junior ops, contract creative) can run fully async. Senior and niche roles get a live recruiter call first, because candidates at that level read an automated screen as a signal the client is not serious.

2. 02

   Set the async screen budget at 8 minutes maximum and cap it at 5 questions

   One-way video tools such as Willo and Hireflix lose completion rates fast past the 8-minute mark. Write the questions against the client's three must-have competencies, not the full job description.

3. 03

   Write a scoring rubric with 3 to 5 anchored levels per question before the first candidate records

   Raffi-style platforms score against role-specific rubrics, but the rubric quality is yours to own. Two reviewers should score the same three pilot candidates and reconcile any gap larger than one level.

4. 04

   Run a five-candidate pilot and check completion rate before opening the link to the full pool

   If fewer than 60 percent of pilot invitees finish the screen, the questions are too long or the framing is wrong. Fix the screen, not the candidates.

5. 05

   Route scored shortlists to the client portal with the rubric attached, not just a ranked list

   White-label portals from HyRiX and similar platforms let clients review and approve directly. Attaching the rubric turns a black-box ranking into an auditable decision the client can defend internally.

6. 06

   Log the human-review touchpoint for every candidate who reaches final stage

   Record who reviewed the recording, when, and what they overrode. This is the evidence trail if a client later questions why a candidate was dropped.

7. 07

   Report screen-to-shortlist conversion and time-to-shortlist to the client weekly

   Two numbers per requisition: days from posting to shortlist, and percentage of applicants who complete the screen. Anything else is noise at this stage of the funnel.