Avatar and Voiceover Consent Intake (Onboarding)

Avatar and Voiceover Consent Intake (Onboarding)

1. 01

   Collect written likeness and voice authorization before any avatar or cloned-voice asset is generated

   Have the client's legal contact sign a one-page release naming the specific talent, the platforms the video will run on, and an expiry date. Store it in the client folder, not a personal drive.

2. 02

   Record the intended usage window and territory on the intake form

   A 90-day paid social flight and a perpetual website explainer carry different risk profiles. Note both the media end date and whether the client may reuse the asset after the retainer ends.

3. 03

   Capture source footage requirements for the talent being replicated

   Ask for two minutes of clean audio with no background music and a straight-on camera clip. Tools such as AKOOL and Aistudios produce noticeably better lip-sync when the reference clip is shot at eye level with even lighting.

4. 04

   Confirm which languages the deliverable will be dubbed into and who approves each version

   Translation quality varies by language pair, so name a native reviewer per market. Budget one revision round per language in the statement of work rather than absorbing it later.

5. 05

   Flag regulated claims the avatar will speak on camera

   Financial, health, and legal scripts need compliance sign-off before recording, because re-recording a cloned voice after approval costs more than a script edit.

6. 06

   Log the asset in the client's brand kit with the consent document reference number

   Any editor pulling the avatar or voice model should see the release date and expiry at a glance. Platforms like BIGVU and Viddyoze let you store brand palettes and templates, but the consent record lives with the agency.

7. 07

   Set a calendar reminder 30 days before consent expiry

   Renewal conversations are easier to start early. If the client declines renewal, pull the asset from scheduled posts before the lapse date.