BetterPic Team Headshot Batch Intake (Onboarding)

BetterPic Team Headshot Batch Intake (Onboarding)

1. 01

   Create the client workspace and confirm the plan tier against expected headcount

   Log in to BetterPic and open the team workspace. Match the tier to volume before uploading: Basic $35 one-time covers 20 headshots in 1 style, Pro $39 covers 60 headshots across 3 styles, Expert $79 covers 120 headshots across 6 styles. A 40-person real estate team does not fit Basic, so size the order first and avoid re-buying mid-project.

2. 02

   Run every subject's selfies through the AI upload assistant before any order is placed

   The AI upload assistant flags inputs that will degrade output. Collect 8 to 12 varied selfies per person (different angles, lighting, and backgrounds) and let the assistant reject weak sets. Fixing a bad upload after generation burns a paid order.

3. 03

   Lock the style set with the client in writing before generation starts

   Style count is capped by tier: 1 style on Basic, 3 on Pro, 6 on Expert. Present the 150+ style options as a shortlist tied to the client's industry (corporate, real estate, healthcare) and get sign-off on the exact set. Style changes after delivery require a new order.

4. 04

   Submit the batch and set the delivery clock by tier

   Basic returns in 2 hours, Pro in 1.5 hours, Expert in 1 hour. Tell the client the tier-specific window at submission, not a generic 'under an hour', so the delivery promise matches what was purchased.

5. 05

   Route AI edits inside the included allowance, then escalate to human retouching

   Each tier bundles AI edits: 2 on Basic, 4 on Pro, 8 on Expert. Expert also includes unlimited human edits within 1 revision round. Log every edit request against the allowance so the agency does not absorb overage cost on a fixed-fee client engagement.

6. 06

   Deliver labeled 4K files and confirm the commercial license handoff

   Every tier carries a commercial license, so the client owns the images outright. Package files with naming conventions for LinkedIn, website, and directory use, and state plainly that deliverables carry BetterPic branding because white-label capability is not documented.

7. 07

   Log the order as a one-time line item, not a retainer

   BetterPic has no subscription tier, so this intake produces a single transaction, not recurring revenue. Record the per-user cost ($35 to $79) against the client fee and flag the account for a refresh conversation in 6 to 12 months.