Async Screen Triage Protocol (Onboarding)

Async Screen Triage Protocol (Onboarding)

1. 01

   Define the role's seniority and volume to decide if async screening fits

   Reserve one-way video and interactive forms for junior or high-volume roles where speed matters more than nuance. For senior or niche positions, plan a live recruiter call instead to protect the client's employer brand.

2. 02

   Map the client's hiring funnel stages and identify where async tools replace live calls

   Confirm which stages currently consume recruiter hours, then target the highest-volume, most repetitive step for automation. Document the expected time-to-shortlist reduction so the client sees a concrete metric.

3. 03

   Select the async platform and configure branding to match the client

   Choose a tool that supports white-label or partial branding, such as VideoAsk for interactive video forms or HyRiX for a fully branded AI recruiting portal. Apply the client's logo, colors, and tone so candidates recognize the employer.

4. 04

   Script the screening questions and set response time limits

   Write 3 to 5 role-specific questions that test motivation, communication, and basic competency. Keep the async interview under 10 minutes to respect candidate time and reduce drop-off.

5. 05

   Pilot the async screen on a small candidate batch before full rollout

   Run 10 to 20 candidates through the flow to catch technical glitches, confusing questions, or branding issues. Measure completion rate and average response quality against your baseline.

6. 06

   Train junior staff to review async responses against a standardized rubric

   Create a scoring guide that separates must-have signals from nice-to-haves, so a junior recruiter can shortlist without senior oversight. This keeps billable hours focused on final interviews and client decisions.

7. 07

   Set a client review checkpoint after the first shortlist is delivered

   Present the shortlist with recorded responses attached and ask for feedback on candidate quality. Adjust the question set or screening criteria before scaling to the full pipeline.