Implementation BlueprintExecution layer

OpenLagoon Branded Booking Sprint (5-7 days)

A productized sprint that stands up a white-labeled OpenLagoon booking and meeting workspace for a client, covering branded booking pages, Google or Outlook calendar sync, Stripe payment collection, and reminder automation so the client's customers book and meet under the client's own brand. Time: 5-7 days.

By InnovaAI ResearchPublished Updated

Client Portal

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Blueprint

OpenLagoon Branded Booking Sprint (5-7 days)

A productized sprint that stands up a white-labeled OpenLagoon booking and meeting workspace for a client, covering branded booking pages, Google or Outlook calendar sync, Stripe payment collection, and reminder automation so the client's customers book and meet under the client's own brand.

Prerequisites
  • Client supplies logo files, brand hex colors, and the custom domain or subdomain they want the booking page to live on
  • Admin access to the client's Google Calendar or Outlook account for two-way availability sync
  • A Stripe account owned by the client, since OpenLagoon routes payments to the client's own Stripe and takes no cut
  • A written service menu with session names, durations, buffers, and timezone rules agreed before configuration starts
  • Agency OpenLagoon account on the Pro plan at $19/mo so group meetings, cloud recording, and logo and color controls are available
Execution Timeline
  • 1.Create the OpenLagoon workspace and upload the client logo plus brand colors so the booking page renders in the client's identity
  • 2.Connect the client's Google Calendar or Outlook account and confirm two-way sync is writing availability correctly
  • 3.Record the selected plan as a vendor cost line, not a client price, so retainer margin stays visible
  • 1.Build the first booking page with real-time availability and timezone handling for the client's primary service
  • 2.Set meeting length and buffer rules, and confirm the Free plan's 40-minute cap does not apply once Pro is active
  • 3.Draft the client-facing booking link and decide where it gets published (site header, email signature, proposal footer)
  • 1.Connect the client's Stripe account and test a live payment at point-of-booking
  • 2.Confirm no platform cut is deducted and that funds land in the client's Stripe balance
  • 3.Turn on automatic email confirmations and reminders to reduce no-shows
  • 1.Run an end-to-end booking test: book, pay, receive confirmation, join the HD video call in-browser with no download
  • 2.Verify cloud recording fires on the test call and that the recording is retrievable afterward
  • 3.Check group meeting and live event capacity up to 100 people if the client runs workshops or cohort sessions
  • 1.Configure remaining service menu items as separate booking pages or event types
  • 2.Set availability windows per staff member if the client has more than one calendar to sync
  • 3.Test the booking flow from a mobile browser to confirm the branded page holds up on phones
  • 1.Write the client handover doc covering how to edit availability, add a service, and read the booking list
  • 2.Train the client's admin on managing bookings and rescheduling without breaking calendar sync
  • 3.Confirm the custom domain resolves to the branded booking page
  • 1.Run a live dry run with a real customer booking and a real payment
  • 2.Log any timezone or reminder timing issues and correct them before handover sign-off
  • 3.Publish the booking link and close the sprint
$19/mo OpenLagoon Pro vendor cost for the agency workspace, plus $299/mo charged to the client for the setup and management retainer; Free plan at $0/mo is viable only for single-service clients under the 5-person, 40-minute meeting cap5-7 days
ROI Logic

The agency pays $19/mo for the OpenLagoon Pro workspace and bills the client $299/mo for the branded booking setup plus ongoing management, so the tool cost is roughly 6% of the retainer and the rest is delivery margin. Because payments route to the client's own Stripe and OpenLagoon takes no cut, the agency cannot add a transaction fee, so margin has to come from the setup and monthly management fee rather than from payment volume. At 8 hours of setup plus 2 hours per month of upkeep, a single client covers the workspace cost many times over, and the same workspace can host additional client booking pages without a new subscription.

Deliverables
  • Branded OpenLagoon booking page with the client's logo, colors, and custom domain live
  • Configured service menu with session durations, buffers, and timezone rules
  • Stripe payment connection tested end-to-end with funds landing in the client's own account
  • Google or Outlook two-way calendar sync verified against real availability
  • Client handover doc covering availability edits, service additions, and booking management
Definition of Done

A real customer books a paid session through the client's branded OpenLagoon page, receives the automatic confirmation and reminder, and joins the HD video call in-browser without a download.

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