Implementation BlueprintExecution layer

Hirepad White-Label Staffing Launch (7-10 days)

Agencies launch a fully branded Hirepad portal on their own domain in 2-3 days, then spend the remaining week configuring shift workflows, compliance rules, and client onboarding to sell shift-based staffing as a recurring retainer. Time: 7-10 days.

By InnovaAI ResearchPublished

Hiring Software

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Blueprint

Hirepad White-Label Staffing Launch (7-10 days)

Agencies launch a fully branded Hirepad portal on their own domain in 2-3 days, then spend the remaining week configuring shift workflows, compliance rules, and client onboarding to sell shift-based staffing as a recurring retainer.

Prerequisites
  • Agency domain and brand assets ready for white-label configuration
  • Candidate database exportable as CSV or existing ATS export for import
  • At least one pilot client willing to test the client portal for shift posting and booking approvals
  • Defined role types (locum, healthcare, hospitality, veterinary) with their required compliance certificates
  • Admin team identified for the 3 admin user seats included in the Starter plan
Execution Timeline
  • 1.Configure Hirepad white-label branding with agency domain, colors, and logo
  • 2.Verify custom domain resolves and candidate-facing pages show agency brand, not vendor brand
  • 3.Create admin accounts for the 3 seats included in the Starter plan
  • 1.Import candidate database into Hirepad and map fields to candidate portal profiles
  • 2.Set up role-specific compliance certificate rules for each placement type
  • 3.Configure 8-week auto-expiry reminders for certificates approaching lapse
  • 1.Build shift scheduling workflows for the pilot client's most common shift patterns
  • 2.Create candidate intake forms tied to each role type
  • 3.Test a sample shift requirement end to end from posting to candidate match
  • 1.Invite pilot client to the client portal and walk them through posting and approving bookings
  • 2.Configure targeted shift alert marketing automation for candidate segments
  • 3.Confirm post-shift review collection is active for bidirectional feedback
  • 1.Run a live shift through Hirepad with a real candidate and real client approval
  • 2.Check compliance tracking dashboard reflects certificate status accurately
  • 3.Document any workflow gaps between Hirepad defaults and agency process
  • 1.Train client admin team on portal management, compliance tracking, and shift approval
  • 2.Record a short handover video covering the client portal and candidate portal views
  • 3.Set up monthly reporting export for shift volume and placement analytics
  • 1.Review first week shift volume against the Starter plan's 0 to 50 shifts per month ceiling
  • 2.Decide whether Growth plan at $599 monthly is needed for unlimited candidates and 10 admin users
  • 3.Finalize the branded staffing service package and pricing for the client retainer
Hirepad Starter at $299 monthly covers 0 to 50 shifts and up to 500 active candidates; Growth at $599 monthly covers 50 to 300 shifts with unlimited candidates and 10 admin users. Business tier for 300+ shifts is custom priced via contact sales. Agency setup labor runs 16 hours plus 3 hours monthly for monitoring.7-10 days
ROI Logic

An agency charging a client $1,380 monthly for a branded staffing portal built on Hirepad Starter at $299 monthly keeps roughly $1,081 before labor, and the 16-hour setup plus 3 hours monthly monitoring is recoverable inside the first retainer cycle. Moving a client to Growth at $599 monthly still leaves about $781 monthly margin while removing the 500-candidate ceiling. The white-label resale model means the agency bills for the branded platform, not for Hirepad itself, so margin scales with shift volume rather than seat count.

Deliverables
  • White-labeled Hirepad portal live on the agency domain with custom branding
  • Role-specific compliance certificate rules with 8-week auto-expiry reminders configured
  • Client portal access for the pilot client with shift posting and booking approval enabled
  • Candidate intake forms and targeted shift alert automation for each role type
  • Monthly shift volume and placement analytics report template
Definition of Done

The pilot client has posted, approved, and completed at least one real shift through the branded Hirepad client portal, and compliance certificates for placed candidates show correct status with expiry reminders scheduled.

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